BASIC COMPUTER ORIENTATION
STARTUP MENU & FILES
SPECIAL MENUS, REPORTS, SCREENS
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| REVIEW EACH MENU PROVIDED WITH YOUR SYSTEM |
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| REVIEW SCREENS & SUGGEST CHANGES TO CONSIDER |
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| REVIEW STANDARD REPORTS AND MAKE MINOR CHANGES |
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| ADD NEW REPORTS AS NEEDED |
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| ADD NEW FEATURES TO MENUS |
HOW TO GET DATA OUT OF SYSTEM
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| REVIEW INQUIRE/UPDATE/ADD FEATURES |
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| REVIEW INDEX FEATURES |
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| REVIEW SCAN FOR RECORDS FEATURES |
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| REVIEW EXTENDED SELECTION - DETAILED WORK ON THIS LATER |
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| EXPLAIN CONNECTION BETWEEN INQUIRE & REQUEST OUTPUT |
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| EXTENDED SELECTION DETAILED STUDY |
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| DEMONSTRATE FROM SAMPLE FILES |
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| DELETE SAMPLE SELECTION FORMATS |
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| CREATE NEW SELECTION FORMATS FOR CUSTOMER SYSTEM |
RUNTIME PROGRAMS - EXPANDED STUDY (IF TIME AVAILABLE)
GENERAL REVIEW OF SYSTEM AND TRAINING & FUTURE WORK
The following is a sample of the first menu that may appear when you start your computer system. Your custom menu will have selections that apply to the software installed on your system. Generally you can expect to have a menu selection that will access a database menu, a word-processing menu, and some other menus.
MAINTENANCE SYSTEM
A - DAILY ACTIVITIES MENU
B - PREVENTATIVE MAINTENANCE MENU
C - WORK ORDER SYSTEM MAIN MENU
D - MASTER EQUIPMENT FILE MAIN MENU
F - INITIAL SETUP MENU <(SELECT THIS FIRST)
W - SPECIAL RUNTIME MENU SYSTEM
MOVE THE CURSOR TO HIGH-LIGHT MENU SELECTION (F) TO SEE AND LOOK AT ANY INSTRUCTIONS OR EXPLANATIONS AT THE BOTTOM OF THE SCREEN. WHEN THE MENU SELECTION IS HIGH-LIGHTED, PRESS <ENTER> TO SELECT. YOU CAN ALSO PRESS THE NUMBER OR LETTER AT ANY POSITION AND SELECT THE MENU (HOWEVER, THIS WILL NOT DISPLAY ANY SPECIAL NOTES AT THE BOTTOM OF THE SCREEN). IF YOU ARE STARTING A NEW SYSTEM OR VIEWING A DEMONSTRATION SYSTEM, YOU MAY WANT TO SELECT "START SYSTEM OR INITIAL SETUP MENU" AT THIS TIME. WHEN YOU HAVE SELECTED THE NEXT MENU, PRESS <F10> FOR MORE HELP.
The data you have in your reference files is used by other files in the system. This menu is a sample of what you may expect from your custom designed system. Reference files, screens, menus, and fields for data entry are created for you from existing systems and modified to meet your specific needs. This example is from a Medical System with some sample screens from other systems. Some spaces are filled with dashes or dummy numbers to indicate size.
A - REVIEW/UPDATE MASTER EQUIPMENT
B - REVIEW/UPDATE JOB PLAN FILE
C - REVIEW/UPDATE GROUP CODE FILE
D - REVIEW/UPDATE INVOICE CODE FILE
E - REVIEW/UPDATE WORK ORDER TYPES
F - REVIEW/UPDATE VENDOR FILES
G - REVIEW/UPDATE CHECKLIST CODES
H - UPDATE WORK ORDER NUMBER FILE
Z - ADD YOUR COMPANY NAME HERE <Select this first
COMPANY IDENTIFICATION FILE
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COMPANY NAME: DEMONSTRATION MEDICAL CO.
ADDRESS: P.O BOX 123
CITY, ST, ZIP: SHREVEPORT, LA 71129
PHONE: (318) 687-3621
DIVISION: 1
FEDERAL IDENT: 11-11111111
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Screen 1 Enter Selection > Record: 1
U -Update, X -Exit, (ONLY SELECTIONS YOU NEED ARE SHOWN HERE)
PRESS <U> - UPDATE HERE AND FILL IN THE BLANKS - NOTE THAT THE PHONE NUMBER IS EASIER TO ENTER BY USING THE NUMBER KEYPAD AND JUST ENTERING NUMBERS - NO ( ) OR - OR SPACES. THIS IS AN EXAMPLE OF A SPECIAL "EDIT" FIELD. IF YOU ENTER SOMETHING THAT DOES NOT LOOK LIKE A PHONE NUMBER, AN ERROR MESSAGE WILL APPEAR AND THE CURSOR WILL GO BACK TO THE FIELD FOR CORRECTION. EITHER CORRECT THE ENTRY OR BLANK (SPACEBAR) IT OUT TO MOVE TO THE NEXT FIELD. A NUMBER OF "SPECIAL EDIT" FIELDS EXIST. EXAMPLES: SOCIAL SECURITY NUMBERS, ZIP CODES, STATE CODES, ETC. AFTER YOU HAVE ADDED YOUR INFORMATION AND REVIEWED IT, PRESS <ESC> TO RECORD THE INFORMATION. THE ONLY OTHER CHOICE IS <BREAK> TO CANCEL THE INPUT. IF YOU WANT TO SELECT <BREAK> IT WILL CANCEL ANY CHANGES THAT YOU MADE WITHOUT SAVING THEM. TO SELECT BREAK: PRESS THE <CTRL> KEY AND HOLD IT DOWN, THEN PRESS THE <PAUSE/BREAK> KEY. FOR OTHER EXPLANATIONS OF KEY FUNCTIONS- SEE THE HELP MENU SELECTION AND REFER TO "GENERAL COMPUTER HELP- KEYS"
Save the data, return to previous menu, add several records to Master Equipment File.
Choose Record Operation ADD RECORDS WILL ADD NEW
1 - Record Number INDEX SELECTION WILL SELECT
2 - Scan For Records IN ORDER BY CODE. ALREADY IN THE FILE.
3 - Add Records
4 - Index Selection
5 - Toggle Browse Mode
Browse is ON
6 - Fuzzy Search
The next screen will appear with blanks. Fill in blanks.
MEDICAL CENTER MASTER EQUIPMENT FILE
LOCATION NUMBER: MBL-00-AHU-0007 LOCATE FLOOR EQUIP IDENT CLASS
EQP TYPE NUMBER: AHU-00-MBL-0007 MBL - 00 - AHU - 0007 002
SERIAL NUMBER: XXXXXXXXXXX (THESE CODES ARE USED TO GENERATE THE
COST CENTER: 55010 SPECIAL NUMBERS LOCATED TO THE LEFT)
ACTUAL LOCATION: LAUNDRY WASH AND FOLD AREAXXXXXXXXXX
DESCRIPTION: AHU #37 BXXXXXXXXXXXXXXXXXXXXXXXXX
ADDITIONAL DESC: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
BRAND: XYZ BRAND------ MODEL NUMBER:1234567890XXXXXXXX
PURCHASE INFORMATION
DATE PURCHASED:01/01/95 VENDOR:XXXXXX PURCHASE COST:XXXXXX
DATE ENDS
STANDARD WARRANTY: 01/01/95
EXTENDED WARRANTY: 01/01/95 RENEWAL COST:XXXXXXX
(Other information added as needed during training and modification time)
WORK ORDER NUMBER:1001 CREATED 08/30/95 WAS CLOSED ON XX/XX/XX
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Screen 1 Enter Selection > Record: xxx
D -Delete, H -Hardcopy, U -Update, X -Exit, F -Print Form, B -Browse
I'VE ADDED XX'S AND NUMBERS IN THE BLANK FIELDS HERE TO SHOW THE BLANK SPACES. THESE ARE IN INVERSE COLOR ON THE SCREEN AND BLANK WHEN YOU START. AFTER YOU FILL IN ANY FIELDS THAT YOU NEED (SEE OTHER HELP FOR DATA ENTRY), PRESS <ESC> TO RECORD THE DATA. NOTICE THAT A NEW BLANK RECORD QUICKLY APPEARS. ADD DATA AND RECORD UNTIL YOU ARE READY TO STOP. PRESS <CTRL> AND <PAUSE/BREAK> TOGETHER TO STOP DATA ENTRY. WHEN YOU STOP USING <BREAK> (MUST ALSO HOLD DOWN <CTRL> KEY AT SAME TIME), IT DOES NOT RECORD THE DATA FROM THE RECORD THAT YOU ARE ENTERING.
NOTICE THE INSTRUCTION AT THE BOTTOM OF THE SCREEN:
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Screen 1 Enter Selection > Record: 125
D -Delete, H -Hardcopy, U -Update, X -Exit, F -Print Form, B -Browse
THE SCREEN NUMBER IS 1. TO SEE ANOTHER SCREEN, USE THE NUMBERS AT THE TOP OF YOUR KEYBOARD. THE RECORD NUMBER IS TO THE RIGHT OF THE SCREEN. DELETE ERASES THE DATA FROM THE RECORD BUT LEAVES THE RECORD NUMBER OPEN. WHEN YOU NEXT ADD RECORDS, THIS NUMBER WILL BE USED AGAIN. HARDCOPY MAKES A COPY OF THE RECORD TO YOUR PRINTER. UPDATE LETS YOU ADD OR CHANGE DATA IN THIS RECORD. EXIT RETURNS TO THE PRIOR FUNCTION. PRINT FORM ALLOWS SOME FORMS TO BE PRINTED WHILE YOU ARE AT THE RECORD. REPORTS ARE NOT MEANINGFUL AT THE INDIVIDUAL RECORD POINT. FORM LETTERS, LABELS, CARDS, ETC. ARE VERY USEFUL.
BROWSE IS A VERY HANDY FEATURE FOR FINDING INFORMATION. THE TIMBER COMPANY SAMPLE IF FROM A TICKET SYSTEM. THIS SAMPLE DEMONSTRATES SOME OF THE FEATURES OF THE DATABASE WITH DEMO RECORDS INSTEAD OF ACTUAL WORKING RECORDS. PRESS <F10> FOR HELP AT THAT MENU.
TO LOOK BACK AT OTHER RECORDS, PRESS AND <ARROW> KEY (UP OR DOWN)
AFTER THE BASIC EQUIPMENT DATA HAS BEEN ENTERED IN THE MASTER EQUIPMENT FILE, ENTER A BASIC JOB PLAN DESCRIPTION FOR THE ROUTINE MAINTENANCE PROCEDURES EXPECTED ON THIS EQUIPMENT. SAMPLE SCREEN FROM DEMO FILE.
ENTER A JOB PLAN DESCRIPTION -
JOB PLAN DESCRIPTIONS
PLAN CODE: TST001
PLAN NUMBER: 1 PERM/TEMP:PERM
DESCRIPT: TEST EQUIPMENT SAMPLE JOB PLAN FOR DEMONSTRATIONS
ENTER THE DETAILS OF THE WORK NEEDED TO COMPLETE A STANDARD PM ON THE TEST
EQUIPMENT. YOU CAN ADD ANYTHING YOU WANT TO THE SPACE HERE.
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Screen 1 Enter Selection > Record: 1
The "DAILY ACTIVITIES MENU" contains samples of some procedures you may use frequently. Custom menus are designed to include your most common work. This menu is set up to demonstrate adding new equipment to the system, reviewing PM's that are due, workorders that have not been completed, and creating new work orders.
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A-UPDATE ALL DATES FOR NEW DAY ROUTINE TO ADD EQUIPMENT |
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B-REVIEW PM'S DUE OR LATE TODAY M - ADD NEW EQUIPMENT TO SYSTEM |
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C-PRINT PM'S DUE OR LATE TODAY N - ADD NEW JOBPLAN FOR EQUIPMENT |
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D-REVIEW MASTER EQUIPMENT O - REVIEW PM DUE OR PAST DUE |
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E-REVIEW JOB PLAN REFERENCE P - OPEN WORK ORDER FOR NEW PM DUE |
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F-REVIEW WORK ORDER FILE Q - REVIEW OPEN WORK ORDERS ON FILE |
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R - PRINT NEW WORK ORDERS |
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H-PRINT PM'S LIST DUE FOR DAY S - PRINT LIST OF OPEN WORK ORDERS |
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I-PRINT PM'S DUE IN RANGE OF DATES |
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Z - UNLOCK NETWORK FILES |
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K-ADD/UPDATE DAILY ROOM CHECK FILE |
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L-PRINT DAILY REPORT OF ROOM CHECK |
Selection "A" is used to automatically update all dates and other information in the system. It can be run at any time and should be run each 24 hours. The current system date is used to calculate the days late for work due. To see future or past work schedules you can reset the system date, run this selection, and see what your schedule would look like on the new date.
Menu selection "B" is shown below as a sample.
(SAMPLE BELOW IS FROM DATE OF 09/07/95) PARTIAL BROWSE VIEW PRINTED
LAST NEXT LATE
EQUIPMENT NO DESCRIPTION SERVICED SERVICE DAYS
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MBL-00-AHU-0007 AHU #37 B 02/19/95 08/18/95 20
MBL-00-AHU-0047 FAN COIL UNIT 02/19/95 08/18/95 20
MBL-00-ATS-0236 TRANSFER SWITCH - ZENITH 08/20/94 08/15/95 23
MBL-00-CTS-1038 H/W SYSTEM CHEMICAL TEST 07/01/95 07/31/95 38
MBL-00-ELP-3367 KITCHEN FREIGHT ELEVATOR PIT 07/01/95 07/31/95 38
MBL-00-LDY-0396 LAUNDRY EXHAUST DUCTS 07/01/95 07/31/95 38
MBL-00-LGT-4040 EXIT LIGHTS 07/01/95 08/30/95 8
MBL-00-SMP-0727 SUMP PUMP 07/01/95 07/31/95 38
MBL-01-APL-2763 KITCHEN DISHWASHER 07/01/95 07/31/95 38
MBL-01-CKG-0294 ALTO-SHAAM 07/01/95 07/31/95 38
MBL-01-CKG-2750 CONVECTION OVENS (4 EACH) 08/23/95 08/30/95 8
MBL-01-CKG-3086 OVEN 07/01/95 07/31/95 38
MBL-01-DRN-0003 FLOOR DRAINS 08/23/95 08/30/95 8
MBL-01-DRN-2534 MAIN BUILDING KITCHEN DRAINS 07/01/95 07/31/95 38
MBL-01-KLT-3236 KITCHEN & CAFETERIA LIGHTS 08/12/95 08/26/95 12
MBL-01-MBC-2701 MAIN BUILDING CONVECTOR 07/01/95 07/31/95 38
MBL-01-MBC-3195 CHILL WATER RISER BLOWDOWNS 07/01/95 08/30/95 8
MBL-01-MBC-4169 MAIN BUILDING CONVECTORS 07/01/95 07/31/95 38
HIGHLIGHT THE FIRST ITEM ON THIS LIST AND PRESS <ENTER> TO SEE RECORD.
MEDICAL CENTER MASTER EQUIPMENT FILE
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LOCATION NUMBER: MBL-00-AHU-0007 LOCATE FLOOR EQUIP IDENT CLASS
EQP TYPE NUMBER: AHU-00-MBL-0007 MBL - 00 - AHU - 0007 002
SERIAL NUMBER: 111111111111111 (THESE CODES ARE USED TO GENERATE THE
COST CENTER: 55010 SPECIAL NUMBERS LOCATED TO THE LEFT)
ACTUAL LOCATION: LAUNDRY WASH AND FOLD AREA------------------------
DESCRIPTION: AHU #37 B----------------------------------------------
ADDITIONAL DESC: --------------------------------------------------
BRAND: XYZ BRAND------ MODEL NUMBER:1234567890---------------
PURCHASE INFORMATION
DATE PURCHASED:01/01/95 VENDOR:------ PURCHASE COST:1000000.00
DATE ENDS
STANDARD WARRANTY:01/01/95
EXTENDED WARRANTY:01/01/95 RENEWAL COST:111111
PREVENTATIVE MAINTENANCE INFORMATION FOR THIS EQUIPMENT
WORK TYPE: PM FREQUENCY: S DAYS:180 CODE: 4 JOB PLAN: 270
COMMENTS:SEMI ANNUAL INSPECTION DUE...-------------------------------
DATES:UPDATED:08/29/95 LAST SERVICED:02/19/95 NEXT SERVICE:08/18/95 LATE:20
WORK ORDER NUMBER:1001 CREATED 08/30/95 WAS CLOSED ON
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Screen 1 Enter Selection > Record: 1
<ENTER> for Next Match
D -Delete, H -Hardcopy, U -Update, X -Exit, F -Print Form, B -Browse
Menu selection "C" prints a report of the equipment selected in the above menu selection. You can view the data on screen and make any changes or corrections and then print a report in these two choices.
Other menu selections are described elsewhere. Some comments on this menu are shown below. Most menus have their own "HELP" text and documentation. The following are some samples of other menus and some comments.
A - REVIEW WORK ORDERS BY NUMBER
B - REVIEW WORK ORDERS BY EQUIPMENT
C - REVIEW WORK ORDERS BY START DATE
D - GENERAL REVIEW WORK ORDERS
E - CUSTOM MENU SELECTION
F - PRINT NEW WORK ORDERS -
G - REPRINT ANY WORK ORDERS
H - PRINT WORK ORDERS ON YOUR FORMS
I - PRINT WORK ORDERS BY EQUIPMENT
J - PRINT WORK ORDERS BY NUMBER
K - CUSTOM MENU SELECTION
L - CUSTOM MENU SELECTION
M - PRINT OPEN WORK ORDERS BY NUMBER
N - PRINT DETAILS OF PM WORK ORDERS
O - PRINT SUMMARY OF PM WORK ORDERS
Q - PRINT SUMMARY-REPAIR WORK ORDERS
P - PRINT DETAILS-REPAIR WORK ORDERS
M - ADD NEW EQUIPMENT TO SYSTEM (ADD SAMPLE EQUIPMENT)
N - ADD NEW JOBPLAN FOR EQUIP PM (ADD SAMPLE JOB PLAN)
O - ADD NEW PM TO PM SCHEDULE (ADD RECORD FOR EACH PM NEEDED)
P - REVIEW PM DUE OR PAST DUE (SAME AS ITEM B)
Q - OPEN WORK ORDER FOR PM DUE (CREATES A NEW WORK ORDER)
R - REVIEW OPEN WORK ORDERS (REVIEWS WORK ORDERS)
S - PRINT NEW WORK ORDERS (PRINTS UNPRINTED WORK ORDERS)
T - PRINT LIST OF OPEN WORK ORDERS (LIST OF WORK ORDERS NOT COMPLETED)
A - GENERAL REVIEW MASTER EQUIPMENT
B - EQUIPMENT BY LOCATION NUMBER N - REBUILD DEMAND INDEXES
C - REVIEW BY EQUIPMENT TYPE
D - REVIEW BY SERIAL NUMBER
F - PRINT DETAILED MASTER EQUIPMENT
G - SAMPLE EQUIPMENT DETAIL REPORT
H - PRINT EQUIPMENT SUMMARY
I - PRINT ANOTHER SAMPLE SUMMARY
M - REBUILD AUTOMATIC INDEXES
A - REVIEW PM FILE BY WORK ORDER
B - REVIEW PM FILE BY EQUIPMENT NUM
C - REVIEW PM DUE OR PAST DUE
D - REVIEW BY DUE DATE DEMAND INDEX
E - PRINT DUE DATES REPORT-GENERAL
F - PRINT PM'S DUE TODAY-AUTOMATIC
G - PRINT PM'S DUE IN RANGE OF DATES
I - PRINT LIST OF OPEN WORK ORDERS
J - OPEN WORK ORDER FOR NEW PM DUE
K - REVIEW OPEN WORK ORDERS ON FILE
L - PRINT NEW WORK ORDERS
M - REVIEW MASTER EQUIPMENT FILE
N - REVIEW JOB PLAN REFERENCE FILE
O - REVIEW WORK ORDER FILE
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A - GENERAL UPDATE, ADD -ANY FILES |
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B - INDEX MAINTENANCE- REBUILD |
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C - REQUEST OUTPUT- ANY FILES |
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D - CHANGE/ADD REPORTS & LETTERS |
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E - CHANGE OR ADD SCREENS |
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F - CHANGE PRINTER SETUP |
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G - FILEPRO DIRECTORY |
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Comments on other sections |
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THE OTHER FILES CONTAIN REFERENCE DATA THAT MAY BE USED IN SOME SYSTEMS. |
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THE VENDOR FILE CONTAINS INFORMATION ON ANY OUTSIDE SOURCES YOU WANT. |
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THE WORK ORDER NUMBER FILE CONTAINS THE STARTING AND CURRENT NUMBERS FOR THE WORK ORDER SYSTEM. THE SYSTEM WILL ASSIGN NUMBERS IF NEEDED. |
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ARROWS- THESE ARE THE MOVEMENT KEYS (ONLY UP ARROW OR DOWN ARROW HERE) UP ARROW MOVES THE HIGHLIGHTED AREA UP ONE RECORD AND DOWN ARROW MOVES IT DOWN ONE RECORD. |
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PgDn & PgUp -PAGE DOWN AND PAGE UP MOVE A SCREEN AT A TIME (ABOUT 8 LINES - THIS IS FASTER THAT THE ARROW KEYS). |
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V-VIEW A POPUP LETS YOU LOOK AT THE ACTUAL SCREEN IN THE FILE ACCESSED. IN THIS CASE WE ARE LOOKING AT THE CUSTOMER FILE-SCREEN WHICH GIVES YOU THE MOST INFORMATION FOR THIS TIME OF DATA ENTRY. THE BELOW SCREEN IS AN EXAMPLE OF WHAT YOU SEE IF YOU PRESS <V> NOW: |
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NOTE: ANOTHER OPTION THAT IS NOT SHOWN IS THE "BREAK" KEY. THIS KEY WILL LET YOU EXIT FROM THE BROWSE LOOKUP WITHOUT SELECTING A CODE. FOR EXAMPLE: IF THE CODE IS NOT SHOWN AND YOU WANT TO TRY ANOTHER NAME COMBINATION OR IF THE CODE IS NOT IN THE FILE. TO USE THE BREAK KEY: PRESS THE <CTRL> KEY DOWN AND HOLD IT WHILE YOU PRESS THE <PAUSE/BREAK> KEY. (YOU MAY HAVE TO PRESS <PAUSE/BREAK> AGAIN DEPENDING ON WHAT THE COMPUTER IS DOING AT THE TIME.) THIS KEY COMBINATION WILL GENERALLY LET YOU STOP WHATEVER YOU ARE DOING WITHOUT SAVING IT. HOWEVER IF YOU ARE IN THE MIDDLE OF ENTERING DATA IN SOME PLACES AND USE THESE KEYS, IT WILL NOT SAVE WHAT YOU JUST ENTERED AND SAW ON YOUR SCREEN. |
THIS TRANSACTION IS COMPLETE. THE CHOICES AT THE BOTTOM OF THE SCREEN ARE:
ESC-Record, BREAK-Cancel, PRESS THE <ESC> KEY AND THE NEXT BLANK APPEARS.
IF YOU WANT TO ADD MULTIPLE RECORDS WITHOUT STOPPING TO PRINT, ETC. RECORD THE INFORMATION AND CONTINUE WITH THE INSTRUCTIONS WHEN A NEW SCREEN APPEARS. AN EASY WAY TO ADD A RECORD AND THEN CHANGE TO ANOTHER CHECK IS THE FOLLOWING: WHEN YOU PRESS <3> ADD RECORDS, A BLANK SCREEN WILL APPEAR WITH THE FOLLOWING MESSAGE AT THE BOTTOM OF THE SCREEN: " ESC to Record, BREAK to Cancel, F6 for Browse Lookup" PRESS THE <CTRL> KEY AND HOLD IT DOWN WHILE YOU PRESS THE <BREAK> KEY TO CANCEL THE AUTOMATIC ADD RECORDS MODE. THIS WILL OPEN UP A NEW BLANK RECORD FOR YOUR DATA AND LEAVE THIS MESSAGE BELOW:
Delete, H -Hardcopy, U -Update, X -Exit, F -Print Form, B -Browse
PRESS <U> TO UPDATE THIS BLANK RECORD.
NOTE: IF YOU ARE DOING THIS TRAINING DEMONSTRATION ON A NETWORK, THE SYSTEM WILL NOT ALLOW MORE THAN ONE PERSON TO UPDATE A RECORD AT A TIME. WAIT UNTIL THE OTHER PERSON HAS RECORDED THEIR CHANGES THEN MAKE YOUR CHANGES. THIS IS ONE OF THE FEATURES OF A NETWORK SYSTEM. IF YOU DID A <CTRL>+<BREAK> AT THE START OF THIS RECORD, THIS NEXT PART WILL NOT APPLY EXACTLY AS THIS SHOWS. HOWEVER, IF YOU ARE STILL IN THE AUTOMATIC ADD RECORDS MODE, NOTE THAT THE SYSTEM MOVED TO THE NEXT BLANK RECORD NUMBER AND YOU ARE READY TO ENTER ANOTHER CHECK. HOWEVER, YOU MAY WANT TO GO BACK TO THAT CHECK TO DO MORE WORK. YOU ENTERED THIS PROCESS FROM AN "ADD RECORDS" MODE AND THE SYSTEM ASSUMES YOU PLAN TO ADD MORE RECORDS. THE CHOICES AT THE BOTTOM OF THE SCREEN ARE: "ESC to Record, BREAK to Cancel,". PRESS <CTRL> AND <BREAK> TO CANCEL THIS BLANK RECORD (YOUR DATA WAS SAVED AT ANOTHER RECORD). NOW THE FOLLOWING CHOICES ARE:
D -Delete, H -Hardcopy, U -Update, X -Exit, F -Print Form, B -Browse
YOU ARE NOW ON RECORD ?? AND YOU ENTERED YOUR INFORMATION ON RECORD NUMBER ??. AT THIS POINT YOU CAN PRESS THE <UP> ARROW AND MOVE TO RECORD ??-1 OR YOU CAN PRESS <B> -BROWSE AND THEN PAGE UP TO SEE THE RECORDS LISTED ABOVE. FIND YOUR ORDER AND SELECT IT. SEE EXAMPLE BELOW:
IF YOU HAVE DELETED SOME RECORDS AND ARE FILLING IN BLANK RECORDS, THEY MAY NOT BE AS EASY TO FIND IN THIS WAY. PRESS <X> TO EXIT AND MOVE DOWN TO THE INDEX SELECTION AND LOOK IT UP BY ONE OF THE INDEXES.
THE INDEX SYSTEM AND THE SCAN FOR RECORDS SYSTEM ARE DESCRIBED IN ANOTHER PART OF THE DOCUMENTATION.